APPAREL, GIFTS/AWARDS & OTHER |
Description |
Special Expense Eligibility
Special Expense Form Required |
Presidential Expense |
Advertising/promotional items (e.g., placemats at Lions Pancake Breakfast) |
Special expense form not required. |
No |
Apparel required for employees to wear at work |
Yes (except special expense form not required for Facilities) |
No |
Cards (e.g., thank you cards, greeting cards for various occasions, etc.) |
Special expense form not required. Cards should be for a college purpose only (e.g., thanking a guest speaker). Cards to be sent to employees only may be purchased by president’s office. |
No |
Chamber of Commerce annual meeting and/or table (not spouses). |
Yes. Need list of attendees with special expense form. |
Yes, spouses |
Dragon Boat including registration fee, t-shirts/ caps/ uniforms. |
Yes (marketing department) |
No |
Flowers for community members (not employee) |
Yes, from president’s office only |
No |
Flowers for employees and family members (per College Guideline) |
Yes, from president’s office only |
No |
Gifts and giveaways (e.g., mugs, etc.) for employees, including from LSC Store |
Yes, if nominal value and non-cash/non-negotiable |
No |
Gifts/Awards – Years of service or retirees |
Yes, if nominal value and non-cash/non-negotiable |
No |
Gift certificates to guest speakers |
No, gifts with cash value not allowed |
No |
Gifts to guest speakers (including items from LSC Store) |
Yes, if non-cash/non-negotiable item of nominal value |
No |
Gifts/promotional items for visitors/friends of the College/dignitaries, including from LSC Store (t-shirts, sweatshirts, mugs, etc.) |
No |
Yes, if non-cash/non-negotiable items of nominal value |
Golf tournaments (individual participants) |
No |
Yes |
Lodging when employee is not in travel status |
Only under special circumstances (e.g., weather conditions) and authorized by president or designee based on benefit to LSC |
No |
Private club memberships – individual, when in support of an individual’s position at the College |
No |
Yes |
Private club memberships – college when it will be used for a public purpose |
No |
Yes |
Promotional/marketing items (e.g., pens, t-shirts, etc.) used by departments such as admissions and marketing. |
Yes (marketing department only) |
No |
Registration exceeding $1,000 for conferences, seminars or workshop. |
Yes. (Less than $1,000 does not require special expense form.) |
No |
Sponsorship and/or participation fees (e.g., Air Shows, Lark of the Lake, Duluth Days, and Home Show, etc.) |
Special expense form is not required. |
No |
Sponsorship with benefits/gifts/tickets included (e.g., Grandma’s Marathon) |
Marketing expense – no special expense form required. Gifts/benefits/tickets go to Student Life for distribution to students |
No |
Travel: in-state or local |
Special expense form not required |
No |
Travel: out-of-state or international |
Out-of-State Travel form required (special expense form not required) |
No |