3.11 – Add/Drop and Withdrawal
Part 1: Purpose. This policy defines the timeframes available for students to make changes to their class schedule.
Part 2: Definition of Terms
Subpart A: Add. To register for a course.
Subpart B: Drop. To remove a course and related charges from the schedule.
Subpart C: Unofficial Withdraw. When a student does not attend all of their courses and fails to withdraw from all courses using the web registration system, completing the withdrawal form, or notifying the Registrar.
Subpart D: Withdraw. Removal of a course by specified calendar date that results in a “W” on the student’s academic transcript.
Subpart E: Calendar Day. Includes every day including weekends and holidays.
Subpart F: Academic Calendar Day. Class days during academic semester time periods. . (Does not count weekends/holidays)
Part 3: Add/Drop/Withdrawal
Subpart A: Full Term Courses (Fall, Spring, and Summer Terms)
Add/Drop. Students may add and/or drop a class through the fifth (5th) academic calendar day of the term. Students will not be obligated for tuition and certain fees for courses dropped within the above specified time frame. (See Subpart B for classes that do not run the entire length of the semester). Students who drop within the above guidelines shall not have such courses appear on their transcripts.
- Final date for official course withdrawal. The final date for official course withdrawal is the last day on which students may officially terminate their enrollment in a course, and shall be the date on which eighty percent (80%) of the days in the academic semester have elapsed. A grade of “W” will appear on the transcript.
Subpart B: Late Start Short Term Courses
- Add/Drop. Students may add or drop a late start course(s) that is less than full-semester in length within one calendar day of the first class session.
- For courses not on a standard academic semester schedule, the final date for official course withdrawal shall be established as the date on which eighty percent (80%) of the instructional days for the course have elapsed.
Part 4: General: Applies to All Terms
- Students who are reported to be in non-attendance (see Policy 3.17.4) and assigned a grade of “FN” or who are assigned an “F” grade due to academic misconduct (see Policy 3.6) forfeit their right to withdraw from their courses.
- Students who withdraw from all Fall or all Spring or all Summer registered courses on the same day will receive refunds based on Procedure 5.12.0.
- A withdrawal does impact Satisfactory Progress requirements (see Policy 2.9).
- Federal Financial aid grants are calculated based on the number of credits a student is registered for on the end of the 5th day of the term. If a class is dropped that begins later in the term and a student received financial aid funding for that class, the student’s Financial Aid will be adjusted and repayment may be required. Repayment will not be required if the student substitutes a different late start course with the same number of credits and has obtained the approval of an Advisor through the petition process.
- The College is notified of a student’s intent to officially withdraw by one of the following methods:
- The student withdraws from all courses for the term using the web registration system. The last date the student withdraws from a course during the term is considered to be the date the student began the withdrawal process.
- The student completes and submits the appropriate withdrawal form in person at the Student Services Center. The “received” date stamped on the form is considered the date the student began the official withdrawal process.
- Student notifies the Records Office orally in person, using the web registration system, or via telephone.
- A student’s withdrawal date is defined as:
- The date the student began the College official withdrawal process as specified above, or
- The midpoint of the term when a student unofficially withdraws without notifying the College, or
- The student’s last date of attendance at a documented academically-related activity if this date falls later than the date established in “a” or “b” above.
Date Implemented: October 12, 2011
March 27, 2012
November 8, 2017