3.10.1 – Procedure – Academic Program/Department Review
Part 1: Purpose. This procedure is to comply with Lake Superior College (LSC) Policy 3.10 Academic Program/Department Review.
Part 2: Definitions
Subpart A: Program. An academic unit that bestows an award upon completion of a specific course or set of courses.
Subpart B: Award. A degree, diploma, or certificate offered for successful completion of an academic program.
Subpart C: Department. An academic unit that provides courses in a specific content area that support an academic program.
Subpart D: Key Person
The key person shall be defined as follows:
- In a program with a designated program coordinator, that person shall be the key person.
- In a program or department with only one UFT faculty member, that person shall be the key person.
- In a program or department with multiple faculty UFT members, or a department with no UFT faculty members, the designation of the key person will be made in consultation between faculty members and their academic dean.
Part 3: Principles
The primary intent of academic review is to continuously improve delivery of instruction in promotion of the LSC mission, and to demonstrate stewardship of college resources. Academic review will therefore provide important opportunities to:
- Gather information about academic units.
- Demonstrate the quality of the academic unit.
- Increase understanding of the contribution of the academic unit to the College.
- Provide an opportunity to modify and update academic units by identifying strengths and opportunities for improvement.
- Support decision-making relative to expansion or contraction of the academic unit.
- Demonstrate accountability to the colleges and universities of Minnesota State, the State of Minnesota, and the federal government.
Part 4: Elements of Academic Review. Academic review shall consist of the program or department’s review and analysis of the following elements:
Subpart A: Core Data
LSC will supply the key person with the following core data to be used in the academic review:
- Enrollment figures:To include student headcount, credit hours generated, faculty FTE, student FYE, and student faculty ratio.
- Course sections/seats:including total course sections, seats available, seats filled, % of seats filled, and average number of students per section.
- Department/program costs:To include Minnesota State Colleges and Universities cost per FYE and LSC cost per FYE.
- Awards granted(programs only)
- Placement data(programs only)
- Labor market analysis(programs only)
Subpart B: Program Specific Information
This information is to be provided in all academic reviews of programs. Key persons, in cooperation with the administration, will report and review strengths and opportunities for improvement with respect to the following:
- Number of students enrolled in the program and/or students by primary major,
- Advisory committee membership list and annual minutes
- Current program planner and program outcomes
- Program partnerships
- Program plans for and results from assessment of student learning outcomes
- Articulation agreements
Subpart C: Department Specific Information
Key persons, in cooperation with the administration, will report the following:
- Staffing levels,
- Department partnerships (both internal and external)
- Department plans for and results from assessment of student learning outcomes.
- Department budget, facilities, equipment, faculty development, and grants received
- Identification of future need
- Articulation agreements
- Curriculum review
Subpart D: Accredited Programs
Accredited programs that have completed a program self-study or annual report within the preceding academic year may incorporate relevant portions of the self-study or annual review by reference to the appropriate page numbers and sections. In such cases, a copy of the self-study or annual review must be submitted with the academic review.
Subpart E: Action Plan
As the final step of the academic review, the key person, in consultation with other faculty members and appropriate deans, must submit an action plan including:
- An executive summary of the review.
- A report of all opportunities for improvement that were identified in the academic review.
- A plan of action indicating the steps necessary to address the opportunities for improvement.
- A list of resources necessary to accomplish the plan of action.
Subpart F: Draft Academic Review. Key persons will submit a draft of the academic review. This submission should be made to the appropriate academic dean and include Subparts A-E above to
Subpart G: Final Academic Review. After revision, key persons will submit final academic reviews to appropriate academic deans.
Subpart H: Administrative Review. Academic deans will review and comment upon draft academic reviews and will return them to the appropriate key persons for final revision.
Subpart I: Report to Minnesota State. Academic deans will submit all academic reviews to the Vice President of Academic & Student Affairs for review and inclusion in an annual report to Minnesota State.
Part 5: Schedule for Academic Review
All academic units are required to perform an academic review every three years. All academic deans will develop a rotation schedule for academic review within their respective areas.
The administration and each academic unit required to perform academic review in a given year will adhere to the following schedule:
- Academic deans will inform academic units of their requirement no later than May 1st of the previous year or September 1st of the academic year in which the review is to be completed. Key persons will be assigned at this time.
- Administration will provide the key person with the core data specified in Part 4.A. above no later than week eight of fall semester of the academic year in which the review is to be completed.
- Academic deans will meet with key persons to discuss the process and expected outcomes no later than week twelve of fall semester of the academic year in which the review is to be completed.
- Draft academic reviews will be submitted to academic deans no later than week four of spring semester of the academic year in which the review is to be completed.
- Academic deans will review, comment on, and return academic reviews no later than week seven of spring semester of the academic year in which the review is to be completed.
- Final academic reviews will be submitted no later than two weeks prior to the end of spring semester of the academic year in which the review is to be completed.
- Final report on all academic reviews will be submitted to Minnesota State no later than September 30 of the academic year following the academic year in which the review is to be completed.
Date Implemented: October 12, 2011
Date Updated: May 9, 2014