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 1B.1.2 – Procedure – Preferred Name

Minnesota State Policy

Part 1: Purpose. Lake Superior College (LSC) shall adhere to Minnesota State Colleges and Universities Procedure 1B.1.2. LSC recognizes and supports the members of its community who wish to use preferred names where legally permissible. This outlines the College process by which individuals may designate a preferred name.

Part 2: Definitions

Subpart A: Preferred Name. A preferred name is a name that a person has chosen to identify themself within the Minnesota State system that is different, in whole or in part, from their legal name.

Part 3: Implementation

Subpart A: Applicability

An individual shall generally be permitted to designate any preferred name, including first, middle and/or last name. LSC reserves the right to deny an inappropriate or offensive preferred name request including, but not limited to, those that avoid legal obligations, misrepresent, or violate other LSC or system policies.

LSC shall use preferred names for e-mail address, online directory, class rosters, and other functions where technically and legally possible. The following grid identifies locations where a preferred name has been approved for display. The fields marked LSC indicate the change to show preferred name will be completed by LSC. Those fields marked with System Office indicate the change will be implemented by the System Office.

Preferred name shall appear:
E-Mail account – LSC On-line directory ‒ LSC
Class rosters, advisee list, grade & LDA (last date of attendance) entry, wait list report and grade change request – System Office Commencement programs ‒ LSC
Diploma ‒ LSC Faculty advisee lists – System Office
Honors program lists ‒ LSC Alumni Office records ‒ LSC
Timecards – System Office Student ID Card ‒ LSC
Food Service Card ‒ LSC Library records ‒ LSC
Students/employees homepage on D2L and e-services homepage ‒ System Office Student invoice ‒ System Office
Athletic team lists ‒ LSC

Legal names will always appear in the following:

Legal name shall appear:
Official and unofficial transcripts Federal immigration documents
Paychecks and pay stubs SEVIS records
Financial Aid records I-9’s
Official correspondence from the college/university International student documentation
Tax Forms

Subpart B: Form

  1. Students may obtain preferred name request form from Student Services
  2. Students return form to the Registrar
  3. Employees may obtain preferred name request form from Human Resources
  4. Employees return form to Human Resources

Subpart C: Appeals. The Registrar or Director Human Resources will approve or deny initial requests. The requesting individual will be notified only if preferred name is denied. Notification will include the reason for the denial. Student appeals will be handled by the Vice President of Academic and Student Affairs. Employee appeals will be handled by the Vice President of Administration.

Date Implemented: October 2, 2015