Important

The following content is meant to go over some of the key policies that students need to be aware of. This content is informational and is meant to help students understand the policies that most affect them as a new student. This information does NOT take the place of the official policy and is NOT a complete list of all policies/procedures that students must adhere to.

Official policies

View all official policy information.

(Policy/Procedure 3.11)
Before the semester starts, students can change their schedule and adjust their classes as much as they wish, however once the semester starts, students only have the first 5 days to make final adjustments their schedule. This is called the “Add/Drop Period.” You only have this timeframe to adjust and finalize your classes without financial and academic ramifications. Missing this important deadline can be costly.

Add/Drop Period for Full Term Courses:

Students may add and/or drop a class through the fifth (5th) academic calendar day of the term. Students will not be charged tuition and certain fees for courses dropped within this timeframe and the courses do not appear on their transcripts. Additions or Drops must be processed by the close of business on the 5th day of the term (11:59 p.m.).

Add/Drop Period for Late Start Courses

Classes that start later in the term can be dropped within one calendar day of the first class session. That drop needs to be processed by the close of business on the day after the course begins (11:59 p.m.).
** If your course is only a weekend course you must drop it prior to the start date.
*** Please be advised that dropping a late start course after Financial Aid has disbursed could affect your aid for the semester. Also, adding a late start course after Financial Aid has disbursed will not adjust a student’s Financial Aid and the student should be prepared to pay for that course.

Students are responsible for the management of their schedules online in e-Services. ADVISORS CANNOT ADD OR DROP A COURSE FOR YOU.

Withdrawing

After the Add/Drop Period students still have the option of “withdrawing” from a course or courses. These courses will show with a grade of “W” on the student transcript. A grade of “W” does not negatively affect GPA, but does affect completion rate.

Partial Withdrawals

Withdrawing from a portion of semester courses does not entitle the student to any refund or reduction in tuition and fees. Withdrawing from a course or courses negatively affects a student’s completion rate, but does not affect GPA.

Total Withdrawals

A total withdrawal means that a student withdraws from all of their courses (at the same time). If this withdrawal happens early in the semester, students may be eligible for a refund of a portion of the related tuition and fees.

Total withdrawal refunds for Fall/Spring Terms:

6th – 10th business day of the term: 75%
11th – 15th business day of the term: 50%
16th – 20th business day of the term 25%
After 20th business day of the term 0%

Total withdrawal refunds for Summer Term:

6th through 10th business day of the term 50%
After the 10th business day of the term 0%

Partial or Total Withdrawal from courses can affect Financial Aid. When you are considering a withdrawal we highly recommend you speak to an advisor to see how it will affect your overall standing at LSC.

(Procedure 3.17.4)

If you miss too much class, you can earn an “FN” or “Failure for Non-Attendance” grade and permanently damage your academic record.

This will happen when you fail to engage in any academically-related activity for 14 consecutive calendar days. For courses lasting eight or fewer weeks, non-attendance also occurs when the instructor determines that the student’s failure to engage in academically-related activity is such that the student can no longer be successful in the course, even though the non-attendance has continued for fewer than 14 consecutive calendar days. This policy is also enforced for online classes.

(Policy 5.12 Procedure 5.12.0)
A college education is an investment in your future. Understanding the costs involved in your education and making good financial decisions now is critical to your long term success, through college and beyond.

Students have access to their bill in their e-Services account once they have registered for classes. It is a student’s responsibility to check their bill and be sure they understand the costs associated with their education as well as have a plan to cover those costs.

Residency

Students will be eligible for in-state tuition if they have resided in Minnesota for at least one year prior to applying for admission, or if they graduated from a Minnesota High School. If there is any question as to residency status, the student will have to petition for in-state residency status.

Reciprocity

Students from neighboring states, such as Wisconsin, North Dakota, South Dakota, and others, may qualify for Reciprocity. Reciprocity allows students to be charged a reduced tuition rate in comparison to non-residents. Students do not automatically qualify for reciprocity, they must apply for it.

Policy 5.12/Procedure 5.12.0, 5.12.1, 5.12.2, 5.12.3, 5.12.4, 5.12.5)
Lake Superior College has established payment deadlines for each term. The college will drop all classes for students who have not met payment criteria.

Payment criteria are as follows:
  1. Student has paid in full
  2. Student has financial aid on file,
  3. Student has a payment plan on file
  4. Student has Veteran Benefits in place
  5. Student has third-party funding in place
  6. Student has a scholarship in place

The college shall grant an extension of the payment due date for students who have filed and are awaiting properly approved financial aid from federal, state, or other third-party sources.

***A student should never assume that this policy will drop them from their classes! If they no longer plan on attending, students must still drop their classes online in e-Services prior to the deadline, or they will be financially responsible for the cost.

Payment Plan Information

Students have the option to set up a payment plan to pay for tuition and fees. Payment plans are set up online. Book costs can also be added to your payment plan.

Payment plans can also be used in cases when a student doesn’t get enough Financial Aid to cover their entire balance. They can get into a payment plan to take care of the remainder.

Late Fees

Lake Superior College charges a fee for late payment of tuition and/or fees. Late fees are assessed on the 25th business day and at the end of each semester.

Students with partial financial aid funding must make payment arrangements. A late fee is charged for late payment under an approved payment plan. Only one late fee is assessed per student per semester. At least one late fee is assessed to any student sent to the Department of Revenue for collections.

(Policy 2.9/Procedure 2.9.1)
Lake Superior College requires that students make satisfactory academic progress towards a degree, diploma or certificate to remain in good standing. Additionally, federal law requires that a recipient of State or Federal Financial Aid make satisfactory academic progress towards a program (AA, AFA, AAS, AS degree, diploma or certificate) to remain eligible for aid.

Grade Point Average (GPA):

All students are required to maintain the minimum cumulative GPA of 2.0. All credits are included in the calculations. Grades of A, B, C, D, F and FN will be included in the GPA calculation.

Completion Rate:

All students are also required to maintain complete a minimum of 67% of cumulative registered credits.

Financial Aid and Academic Warning

If a student goes below a 2.0 cumulative GPA or 67% cumulative completion rate at the end of a semester, they will be placed on Academic and Financial Aid Warning for their next semester. If, at the end of the warning semester a student has brought both their cumulative GPA and cumulative completion rate back to standards, they will no longer be on warning and will once again be considered in “good academic standing”.

Financial Aid and Academic Suspension of Students on Warning Status

If, at the end of the warning semester, a student has not met both the institution’s cumulative grade point average and completion percentage standards, the student will be suspended both academically and from Federal Financial Aid immediately. That student will be required to sit out for a semester and must meet with a counselor to form an Academic Action Plan prior to being allowed to register.

In most cases the student will not have access to Financial Aid again until they have completed 6 credits and paid out of pocket for those credits.

Academic Probation

Upon completion of an academic success plan, a suspended student will be placed on Academic Probation. The student can remain enrolled as long as they maintain a 2.5 semester GPA and 100% completion of all classes they attempt while on probation. Students will be taken off of academic probation once they have raised their cumulative GPA to 2.0 and their cumulative completion rate to 67%. Your academic standing is critical to your continued enrollment at Lake Superior College. Please take this policy seriously and be sure you access campus resources if you are running into difficulties.

Maximum Time Frame for Program Completion

All students are expected to complete their program within an acceptable period of time. The maximum time frame for financial aid recipients is 150% of the published credit length of their program. For example, the maximum timeframe for a 60 credit program is 90 attempted credits. Up to 30 attempted credits of developmental and ESL courses are exempt from a student’s 150% completion timeframe.

LSC SCHOOL CODE: 005757
The primary purpose of Federal Financial Aid is to provide financial help for students who may not be able to afford college.

To be considered for Federal Financial Aid students must complete the “Free Application for Federal Student Aid” or FAFSA. An easy way to access everything you need is through LSC’s Financial Aid web page.

Financial Aid Process

• Completing your FAFSA is NOT the same as completing the Financial Aid process. It is the FIRST step. It takes about 5 business days for LSC to receive your FAFSA once it has been submitted online.
• We may require additional information after we receive your FAFSA. If we do require additional information, we will contact you via your LSC email or through letters sent to your permanent address and updates in your e-Services account.
• Processing timelines can be significantly delayed if we do not receive the information we need from you in a timely manner.
• Be sure to regularly monitor your LSC email and e-Services account for any correspondence directed from Financial Aid staff.
• It is very important to thoroughly read any information the Financial Aid Office sends. Any action required from you will be stated in anything we send. It is your responsibility to be checking your e-Services and student e-mail for updates.
• Both you and your parent (if dependent) will need an FSA ID and password to electronically sign the FAFSA, student loan MPN, and Plus Loan. Create an FSA ID /password or look up your FSA ID if you have forgotten it.

Award Notification:

Once your Federal Financial Aid is fully processed, you will receive an award notification from LSC. This will explain what grants and/or loans
you may be eligible for through the Federal Financial Aid program.

Financial Aid Disbursements:

Financial Aid is disbursed to student accounts at the end of the add/drop period and is automatically used to pay their tuition and fees. Sometimes students have more funding coming in than their tuition and fee bill. This extra funding is called an overage or a refund and students will receive those funds to support their education.

Financial Aid refunds are sent to our refund partner, BankMobile, the day after it has been placed on the student’s account. Please review your account online through e-Services to determine if you still have a balance owed or if you will be receiving a refund.

All financial aid refunds are sent electronically to BankMobile beginning the tenth day of the term. Make sure that you have received your BankMobile refund selection kit and selected your refund preference prior to the financial aid disbursement.

Financial Aid pays to the school directly after the add/drop period. Students will not see their bill paid for until that time. The disbursements will take some time once aid pays to the school.

How do I know what books to purchase for my class?

To get your books in-person or online, you’ll need to print your class schedule (from e-Services).

Once you have your schedule you can bring it to the bookstore or go to order books and supplies online. Don’t forget to shop for your LSC merchandise while you are there!

Refunds:

• Computer discs/CDs, drafting, electronics, computers, software, and engineering kits cannot be returned. NO EXCEPTIONS – Sorry!
• Returns made to the LSC Store MUST be made within 5 business days from date of purchase.
• You MUST have your original receipt in order to return any book or item. Your book(s) MUST be in perfect condition. If you purchased your book with a shrinkwrap cover, it must still be shrink-wrapped when you return it.
• If you paid with check you will have to wait for up to 6 weeks before our refund will be mailed to you. Your refund isn’t mailed from our store. It
is processed through our student payment office. Please do not ask about our refund until you’ve waited 6 weeks.
• If you owe LSC tuition or fees, your LSC Store refund will be automatically applied to your unpaid balance at LSC. Therefore, you would not receive a refund in the mail.
• If your original purchase was made by using a credit card / debit card, your refund will be applied back to the account on the card you used. If you charged your merchandise against financial aid or other agency funding, your refund will be credited back to that funding and you will not receive a check refund.

Financial Aid Policy for Books

• If you are pre-approved for adequate Financial Aid funding you may charge your textbook purchases to your Financial Aid.
• Your name must appear on our approved Financial Aid list, which is updated daily, and you must present photo identification before asking the LSC Store staff to see if your name appears on the list.
• You must sign an agreement stating that you are responsible for charges if for some reason your financial aid does not cover the items charged.

What can I do with my used books?

• Sell them back using the Online Buyback option.
• Sell them to other students by utilizing the Campus Marketplace
• Sell them using the Textbook BuyBack and Selling bulletin board located in the hallway outside of the LSC Store.
• Sell them during the Used Book Buyback. Your LSC Store arranges a “Used Book Buyback” three times each year. The first buy is done during final exam week of the fall semester, which is normally December. The second buy is done during the final exam week of the spring semester, which is normally in May. The summer buy back is normally in July. The student book buy is ALWAYS scheduled during the week of final exams. Be sure to check out the LSC Store web page for any updates.

(Policy 3.1)
Part 1: Freedom to Learn.

In addition to the basic constitutional rights enjoyed by all citizens, Lake Superior College students have specific rights related to academic freedom and their status as students. Freedom to teach and freedom to learn are inseparable facets of academic freedom. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus, and in the larger community. Students are expected to exercise their freedom with responsibility.

Part 2: Freedom of Expression.

Individual students and student organizations shall be free to examine and to discuss all questions of interest to them and to express opinions publicly and privately. They shall be free to support causes by orderly means that do not disrupt the regular and essential operation of the institution. In the classroom, students shall be free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about matters of opinion, but they are responsible for learning the content of any course of study for which they are enrolled.

Part 3: Freedom of Association.

Students shall be free to organize and join organizations to promote their common and lawful interests, subject to institutional policies or regulations. Registration or recognition may be withheld or withdrawn from organizations that violate institutional regulations.

Part 4: Student-Sponsored Forums.

Students shall have the right to assemble, to select speakers, and to discuss issues of their choice. The College shall establish reasonable time, place and manner restrictions to assure that the assembly does not substantially disrupt the work of the institution or does not interfere with the
opportunity of other students to obtain an education or otherwise infringe upon the rights of others. Such regulations shall not be used as a means of censorship. The President or designee may prohibit any forum when holding the event, in his or her judgment, would result in physical harm or threat of physical harm to persons or property. Prior to any such prohibition, the President shall make his or her best effort to consult with a designated member of the student association.

Part 5: Student Publications.

Student-funded publications shall be free of censorship and advance approval of copy, and their editors and managers shall be free to develop their own editorial and news coverage policies. Editors and managers of student publications shall be protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of editorial policy or content. The student fee allocation process shall not be used as a means of editorial control of student-funded publications. All student publications shall explicitly state on the editorial page that the opinions there expressed are not necessarily those of the College, system, or student body.

Part 6: Student Policies.

The policies of the college regarding student expectations, rights and responsibilities shall be readily accessible to students.

Part 7: Catalog and Course Information.

To the extent possible, students will be provided relevant and accurate information regarding courses prior to enrollment. Catalog descriptions will be accurate and based on information existing at the time of publication. To the extent possible, class schedules will list the names of faculty teaching courses.

Part 8: Student Academic Standing Information.

Students shall have access to accurate information for establishing and maintaining acceptable academic standing, information which will enable students to determine their individual academic standing, and information regarding graduation requirements.

Part 9: Academic Evaluation.

Student academic performance shall be evaluated solely on the basis of academic standards, including any requirements that are noted in the catalog, course syllabus, or Student Handbook. Students shall have protection against prejudiced or capricious evaluation and shall not be evaluated on the basis of opinions or conduct in matters unrelated to academic standards. Students shall have the right to review their corrected examinations or other required assignments used by the faculty in evaluating the student’s academic performance.

Part 10: Property Rights.

Term papers, essays, projects, works of art, and similar property including property in which the student has intellectual property rights pursuant to MnSCU policy 3.26 shall be returned to a student upon request, within a reasonable timeframe, when no longer needed for evaluation purposes, unless the student grants written permission for them to be retained.

Part 11: Student Review and Consultation.

Students shall have the right to appropriate levels of participation in college decision- making pursuant to Policy 2.3 and Procedure 2.3.1, Student Involvement in Decision-Making.

Date Implemented: November 4, 2004
Date Updated: September 2006