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5.12.20 – Procedure – Return of Title IV Funds

Part 1: This policy applies to students who officially or unofficially withdraw from all courses for which they are enrolled for the term and who have received Title IV funds for the term. The college will return Title IV funds to the Department of Education within their specified regulations.

Definitions
The term “officially withdraw” refers to those students who complete the withdrawal process by withdrawing from all courses using the web, touch-tone registration system, or by completing the appropriate form.

The term “unofficially withdraw” refers to those students who stop attending all of their courses without withdrawing from all courses using the web or without completing the appropriate form.

The term “Title IV Funds” refers to the subsidized Direct (Stafford) loans, unsubsidized Direct
(Stafford) loans, Federal Pell Grants, MN State Grants, and Federal SEOG.

Notifying the College of the intent to withdraw. The college is notified of a student’s intent to officially withdraw by one of the following methods:

    1. The student withdraws from all courses for the term using the web registration system. The last date the student withdraws from a course during the term is considered to be the date the student began the withdrawal process.
    2. The student completes and submits the appropriate withdrawal form in person at the Student Services Center. The “received” date stamped on the form is considered the date the student began the official withdrawal process.

A student’s withdrawal date is defined as:

    1. The date the student began the College official withdrawal process as specified above, or
    2. The midpoint of the term when a student unofficially withdraws without notifying the College, or
    3. The student’s last date of attendance at a documented academically-related activity if this date falls later than the date established in “a” or “b” above.

All Title IV funds will be refunded if the College cannot document that a student attended any classes within the term.

The calculation of the return of Title IV funds. The return of Title IV funds for all charges including tuition and special fees will be prorated on a per diem basis based on the calendar days in the term up to and including the 60% point in the
semester. There is no return of Title IV funds after that point.

In accordance with federal regulations, refunds are allocated in the following order:

    • Unsubsidized Direct loans
    • Subsidized Direct loans
    • Direct PLUS loans
    • Federal Pell grants
    • MN State grants
    • Federal SEOG

Students will be notified in writing, mailed to last-known permanent addresses, of all refunds and charges following withdrawal.

College and Student Responsibilities. Lake Superior College responsibilities in regard to the return of Title IV funds include:

    • providing each student with the information given in this policy,
    • identifying students who are affected by this policy and completing the Return of Title IV funds calculation for those students, and
    • returning to Title IV programs any Title IV funds that are due.

Student responsibilities include:

    • notifying the College of the student’s intent to withdraw from all courses, and
    • returning to Title IV programs any funds that were disbursed directly to the student and for which the student was determined to be ineligible through the Return of Title IV Funds calculation.

Date Implemented: April 5, 2001

Date Updated: January 30, 2013