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4.5 – Student Employees

MnSCU Policy

Part 1: General Information

Students who are hired for student employee positions at the college all perform under the same policies and procedures no matter what the funding source. Student employee positions are funded by one or more of the following sources: federal work study, state work study, grants or the college budget. The financial aid office is responsible for determining the appropriate funding source for each student.

Students must carry a minimum of 6 credits, be a degree seeking student, complete a current FAFSA application, and provide the necessary documentation required to complete an I-9 form as per the Immigration Reform Act of 1986 to be eligible as a student employee. Hiring is not necessarily dependent upon student need. Positions may be funded by any appropriate source of campus funds, and are processed through the campus student payroll system. Student eligibility is verified each enrollment term.

Students may be eligible to work during the summer months provided they were registered for a minimum of 6 credits during the previous spring semester, have the intent to enroll in the next Fall semester for a minimum of 6 credits or are registered for at least 6 credits during summer session. Students may be eligible for a maximum of 20 hours per week during the academic year and 40 hours per week during the summer months. Requests for exceptions to the parameters defined above shall be at the discretion of the President or designee.

Subpart A: Work Study. A type of financial aid which is primarily need-based and for which a student must be employed in a position identified for this purpose. The financial aid funds for these positions are provided by either or both federal and state financial aid programs. Work study employment must conform to the applicable federal and/or state work study program regulations which address source of funds for the positions, placement on payroll and other terms and conditions of employment.

Subpart B: Unclassified Student Worker. A category of state employment defined by the Department of Employee Relations for students who are enrolled in colleges or universities, including those that are not part of the Minnesota State Colleges and Universities. Positions may be funded by any appropriate source of campus funds, and are processed through the state SEMA4 payroll system. Eligibility of student status must be verified every six months. Other criteria for employment are outlined in DOER Administrative Procedures.

Part 2: Wage Rates

The College President is granted authority to establish wage rates for student employees, at or above the minimum wage rate required by law. The President shall consult with the campus student association and may consult with other student groups as appropriate prior to changing wage rates.

The wages, other terms, and conditions of employment for unclassified student workers are provided by the applicable state collective bargaining agreement.

Date Implemented: May 16, 2005

Date Updated: June 30, 2014