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1B.4 – Access for Individuals with Disabilities

MnSCU Policy

Part 1: General Information. Lake Superior College is committed to providing equal opportunities for qualified individuals with disabilities to participate in College services, programs, activities and employment. Lake Superior College will provide reasonable accommodations to qualified individuals with disabilities to ensure access to programs, services, activities and employment as required by law.

Part 2: Definitions

Subpart A: An individual with a disability:

    1. Any person who has a physical or mental impairment which substantially limits one or more of such person’s major life activities, or
    2. Any person who has a record of such impairment which means that a person has a history of or has been classified as having a mental or physical impairment that substantially limits one or more major life activities, or
    3. Any person who is regarded as having such an impairment, which means:
      1. Has a physical or mental impairment that may not substantially limit major life activities but that is treated by others as constituting such a limitation,
      2. Has a physical or mental impairment that substantially limits one or more major life activities only as a result of the attitudes of others toward such impairment, or
      3. Has no impairment but is treated by others as having such an impairment.

Subpart B: Personal devices and services: Lake Superior College does not provide personal devices or services that may pose undue financial or administrative burdens.  The College does not provide assessment services that attempt to diagnose various disabilities or provide funding for individuals to receive off-site testing. Diagnostic assessment referrals and information are available in Disability Services.

Examples of personal devices and services include wheelchairs; individually prescribed devices, such as prescription eyeglasses or hearing aids; readers for personal use or study; personal computers; or services of a personal nature, including assistance in eating, toileting, or dressing.

Subpart C: Qualified individual: Individuals who meet the essential eligibility requirements for receipt of services or participation in a college, program, employment or activity. Essential eligibility requirements include, but are not limited to, academic and technical standards requisite to admission or participation in an educational program or activity.

Part 3: General Access Policy. Lake Superior College will provide access to programs, services, employment and activities to qualified individuals with known disabilities as required by law. Medical documentation is required for an individual’s accommodation request to be reviewed for eligibility.  The request for services or accommodations must have supporting documentation from a qualified professional that supports the nature of the disability that substantially limits his/her ability to function in the academic or employment setting. Documentation of a disability must provide the following:

    1. Identification of the nature and severity of the individual’s disability.
    2. Specific information regarding the manner in which the disability affects the individual.
    3. Description of the current course of treatment, if any, including medications and side effects, and the prognosis of the disability.
    4. Suggestions and recommendations regarding possible accommodations.
    5. The documentation needs to be dated, signed and current within the last three years.

Part 4: Availability and Notice. Lake Superior College shall post notices in an accessible format to the public describing:

    1. The prohibition against discrimination, and
    2. The contact for requesting reasonable accommodation or information.

Part 5: Reasonable Accommodations to Ensure Access to Programs, Services, Employment and Activities. Lake Superior College shall make reasonable accommodations to ensure access to programs, services, employment and activities as required by law.  Access means that a qualified individual with a disability will not be excluded from participation in or be denied the benefits of the services, programs, technological access, employment or activities, nor will the individual be subjected to discrimination.  Reasonable accommodations may include modifications to rules, policies, or practices; the removal of architectural, communication, or transportation barriers; provision of auxiliary aids; or the provision of equally-effective programs, services, or activities.  In accordance with the Americans with Disabilities Act, accommodations will not be provided 1) for personal devices or services even though the individual may be a qualified individual with a disability, or 2) that result in a fundamental alteration in the nature of a service, program, or activity or in undue financial or administrative burdens.

Part 6: Offered and/or Sponsored Services or Activities for Qualified Students with Disabilities. Lake Superior College has a responsibility to provide access to services and/or activities that are operated or sponsored by the college.  Such access shall be provided in a reasonable manner as required by law.  The following accommodations and services are available to students with documented disabilities:

    1. Support and counseling services that may include support groups, individual counseling, career counseling, and referral services,
    2. Academic accommodations may include assistive devices, adaptive software, early registration course selection and program advising, alternative testing tutor referral, and a variety of classroom accommodations based on individual needs; and
    3. Coordination services that may include advocating on the student’s behalf and serving as the primary contact and coordinator for students needing services, assistance in working individually with faculty and administrators, intervention procedures, and grievance procedures.

Part 7: Procedure for Student Request for Accommodations. Students who qualify for disability-related services at Lake Superior College must meet with the Disability Services Coordinator to request services.  It is suggested that students meet with the Coordinator at least two weeks prior to the beginning of each term.  The development of academic accommodations often requires ample preparation time, and late requests may not be honored in a timely manner.

Students who request disability services must:

    1. Complete a Disability Services request form.
    2. Provide the Coordinator with current documentation (no more than 3 years old) of the disability and/or a signed “Release of Information” form whereby the Coordinator can obtain the documentation materials.
    3. Allow the documentation of a disability to be reviewed and maintained in a confidential file or be willing to undergo diagnostic testing to determine the eligibility of services.
    4. Schedule an appointment with the Coordinator to review the information and develop an accommodation plan.
    5. Meet with the Coordinator each term to update the accommodation plan, and notify the Coordinator if the nature of the disability changes that may require revisions to the accommodation plan.

For information regarding reasonable access and accommodations for students, contact:

Disability Services Coordinator
Lake Superior College
2101 Trinity Road
Duluth,  MN 55811
(218) 733-7650 or TTY/(218) 733-7705

Students who are denied a request for access or accommodations may appeal by filing a written statement to the Vice President of Student Services.  The information contained in this notice can be made available in alternative formats, by contacting Disability Services.

Part 8: Procedure for Employees Requesting a Reasonable Accommodation

    1. To initiate the process, employees will complete the ADA Request form and return it to the Human Resources Office. Employees may also schedule an appointment before completing the form to clarify the process and ask questions.
    2. The Human Resources office will provide employees with the appropriate Release of Medical Information forms, in order to request medical documentation of the issue related to the accommodation request. The ADA Coordinator will verify that there is a qualifying condition prior to beginning the interactive process for identifying a reasonable accommodation.
    3. When a request for a reasonable accommodation has been documented and verified, the ADA Coordinator will begin an interactive process with the employee and supervisor to discuss the purpose of the job and the essential functions. This process may include completing a step-by-step job analysis to determine the precise job-related limitations
    4. The next step is to identify potential accommodations and assess the effectiveness of each. The ADA Coordinator may seek technical assistance from the State ADA Coordinator or the Disability Services Coordinator for the college.
    5. If an accommodation cannot overcome the existing barriers, or if the accommodation would cause undue hardship to the operation of the college, the employee and ADA Coordinator will work together to determine whether reassignment may be an appropriate accommodation.

Part 9: Job Applicant Procedure for Requesting a Reasonable Accommodation

    1. Applicants inform the Human Resources Office of their request for an accommodation in writing or verbally. When a request for accommodation is received from a job applicant, the Search Committee Chair and the ADA Coordinator from the Office of Human Resources will discuss alternatives with the applicant and will make a decision regarding the request.
    2. If the request is approved, the Search Committee Chair will make sure that the accommodation is provided.  If the request is not approved, the ADA Coordinator will inform the applicant in writing within 5 working days.

Part 10: Appeal Procedure: Employees or applicants who are denied access or accommodations may appeal by filing a written statement to the Director of Human Resources.  For information regarding reasonable access and accommodations for employees, contact:

Human Resources
Lake Superior College
2101 Trinity Road
Duluth,  MN 55811
(218) 733-5907 or TTY/(218) 733-7705

Date Implemented: May 3, 2001

Date Updated: April 2009