Business Office

Staff Payroll Information

Payroll ensures pay is processed according to the appointment established and entered by Human Resources.  For any questions regarding pay or the completion of a time book, please call Payroll Services at (218) 733-7647.

Location: Business Office, room E1312. 

Pay Day: Employees are paid bi-weekly; every other Friday.  The pay period begins on Wednesday and ends 14 days later, on Tuesday. 

Time Sheet Processing for Staff and Hourly Faculty: Time sheets are due the Monday before the end of the pay period by 9 a.m.  Please ensure that the time sheet is completely filled out: include employee ID number, name, department, pay period dates and the leave balance section.  The time sheet requires the employee's signature as well as your supervisor's. 

Overtime/Compensation Time: The Fair Labor Standards Act (FLSA) sets forth the provisions for compensation for time-and-a-half and overtime and determines who is subject to and who is exempt from the Act.  Rates and standards vary among collective bargaining agreements.  Consult your supervisor and collective bargaining agreement for specific information.  Overtime/Comp Time does not apply to faculty or administrators.

Overtime/Comp Time must be pre-approved by the supervisor and documented on a Request for Leave Slip.  The Request for Leave Slip for all the overtime/comp time earned during the current pay period must be attached to the time sheet when turned into payroll.

View Your Pay Stub:  Access the internet using Microsoft Internet Explorer.

Go to Employee Self Service website:  www.state.mn.us/employee

On the sign in page:  user id is the 8-digit employee id number, and initial password is the last four digits of your social security number (password must be changed to at least 8-digits after initial entry into the website).

Click view pay stubs.  The most recent pay stub will appear.

If you have any questions or problems contact payroll at (218) 733-5947.

Direct Deposit:  All employees are required by the State of Minnesota to sign up for direct deposit (as permitted under Minnesota Statute 16A.17, Subd. 10).  The direct deposit authorization form is available on the employee self service website (www.state.mn.us/employee) under "other payroll - payroll forms" or by contacting payroll at (218) 733-5947.  As part of the employee self service website, employees may also enter their own direct deposit information. 

Withholding/W-4 Form:  All employees complete a W-4 at the start of state employment.  Employees may change the number of exemptions at any time (with a maximum of twice each year).  The W-4 form is available on the employee self service website (www.state.mn.us/employee) under '"other payroll - payroll forms" or by contacting payroll at (218) 733-5947.  As part of the employee self service website, employees may also enter their own W-4 form.

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